Wedding Reception Photography - Capturing Your Celebration

Have I mentioned that Ben and I have four children?  That’s right, four.  No, we aren’t crazy.  Yes, we actually planned for this. 

Okay, maybe we’re a little crazy.

Picture of a record player. The record is black and the record player is silver. | Debra Eby Photography Co.

Many weekends you can find us in the middle of a spontaneous dance party, breaking it down on the family room rug.  Ben’s record player spins tunes, usually something vintage like The Beatles.  The little ones twirl and jump in all manner of un-choreographed chaos. 

Sometimes I pause and watch, taking in their pure happiness.  I love that they are learning how to celebrate life.  Celebration is such an important part of our humanity.  My hope is that our little ones learn to dance to any music life brings their way. 

 

A wedding celebration should be full of every joy, welcoming the journey of marriage.  We pop champagne, serve the best dinner, and dance the night away.

Those details you painstakingly chose?  I love taking an editorial approach to your details, such as flowers, centerpieces, food.  They will be captured in all their glory.

I take a photo-journalistic approach to the events of the reception.  I want to capture the sentimental smile, the tearful happiness, and your flower girl sneaking an extra piece of cake. 

Here are ways to make your reception images shine. 

Tips on the best Reception Photography for your Wedding Day. | Debra Eby Photography Co.

Lighting

 

As the sun sets and your reception begins, lighting is very important for the aesthetic of your reception.  Lighting has come a long way with fabulous up-lighting, café lights, and chandelier rentals.  I highly recommend investing in quality ambient lighting.  It will make a huge difference in the atmosphere of your celebration and the aesthetic and your images. 

Warning - Any colored lighting will cast that color on your skin.  Flash will help off-set this, but the prettiest lighting is always a neutral color. 

A fabulous DJ or band can really make your reception the one of your dreams.  They sway a lot of party power with getting guests on the dance floor and moving the night along.  Occasionally, a DJ’s special affect lighting can be difficult to work with.  If your DJ is using laser spot lighting (they look like tiny polka dots), that is the most challenging to work with.  Flash will not offset the dots all over skin.  Not typically an attractive look.  Just have a conversation with your DJ about the lighting set-up so that there aren’t any surprises. 

 

 

Grand Entrance

 

This is when the band or DJ announces your entrance into the reception area.   

Traditionally, each bridesmaid and groomsman pairing enters together to some fun music.  The bridal party enters beginning with the same order that the bridesmaids walked down the aisle, ending with the Maid of Honor and Best Man.  Then, you are announced in, as the newlyweds. 

Tip: If you want an amazing entrance picture.  Stop once you’ve just entered the dance floor for a kiss.  This will help freeze the movement and allow for a prettier entrance image. 

Typically the bride and groom then sit down or go into the first dance. 

The benefit of going right into the first dance is that you have the attention of all of your guests.  It’s a very natural transition.  It also helps if you are on a tight timeline with your photography coverage. 

 

 

First Dance

 

The first dance is one of those special moments where you hold each other close and breathe in the moment of the day.  Everything slows down for whispers, quiet laughter, maybe even a tear of joy. 

If you have anything special choreographed, definitely let me know in advance.  It’s helpful to be prepared for any unique elements to the reception. 

 

 

Wedding Reception Photography, father/daughter dance under cafe lights. | Debra Eby Photography Co.

Parent Dances

Ahh, I’m a sucker for the father/daughter dance (you maaay find me wiping a tear in between shots). This is another sweet time to spend a few moments with important people in your life. 

These dances do not have to be stuffy and traditional.  One bride and her father broke it down to “I Don’t Need Anyone But You”, such a joyful moment. 

You also don’t have to make it Father/Daughter and Mother/Son dancing.  If a parent is absent or not playing that traditional role in your life, you can get creative.  Include grandparents, or make it a “family dance”, bringing up parents and siblings.  Modern weddings welcome new celebratory memories. 

 

 

Dinner

 

That Filet Mignon is going to sound pretty amazing about now.  Take the time to sit down and enjoy your meal.  There will be time to make your rounds with guests once you are finished. 

The worst time of the day for pictures is during dinnertime. 

When I was a new photographer, I would shoot and shoot and shoot all through dinner.  Guess what?  Not one image ever turned out.  Ever.  Instead, I would get the “evil eye” from guests who instinctively knew their best look is not while stuffing a bite of salad into their mouth. 

 

Artist & Vendor Team

This is also an ideal time for your vendor team to eat as well.  That way we are free to keep working once you complete your meal.

It may seem strange that your vendor team requires dinner.  Speaking as a photographer, I can say how important this dinner break really is.  I promise, it’s not a diva request.

Our day is filled with non-stop action from the moment we step foot into your day.  It can be a long day of hustle with no food or drink breaks.  This dinner break is important to maintaining momentum for the evening work. 

Sometimes, I am asked what the ideal scenario is.  Really, I welcome any break that involves a little refreshment.  My requirement is that dinner is provided or that a one hour break given so that I can go grab dinner.  

The perfect set-up is a quiet, simple, little table in the corner of the reception room.  This is a table, just for the vendors, so that we can jump up and work, as needed.  When I am off in a vendor room (while a lovely break) I do get nervous that something may happen in my absence. 

 

 

Toasts

Toasting at a wedding reception | Debra Eby Photography Co.

Oh that time of the night when everyone hears your embarrassing childhood antics.  This is my favorite time for reaction shots, as parents laugh and as guests tear up over the sweet words and stories. 

If toasts happen during dinnertime, just give your vendor team a heads up (especially if we’re in a vendor room) so that we are prompt when they begin. 

A reception schedule is super helpful for the photographer to have, this way we are ready for all the action. 

 

 

Sunset Portraits

 

Those moments, just before sunset are absolutely breathtaking.  Your skin radiates a warm glow, the colors are soft and romantic. 

I love sneaking the bride and groom away for a quick 10 minutes of beautiful sunset portraits.  The results will make you forever grateful.

TPC Sawgrass, Ponte Vedra, Florida. Sunset portraits on a wedding day with the bride and groom kissing. | Debra Eby Photography Co.

 

 

Reception Photography, special friends picture. | Debra Eby Photography Co.

Special Friend or Family Portrait

 

Your reception is a perfect time for pictures with any special friend groupings or family groupings.  There is usually more time and everyone is more relaxed about jumping in for a picture. 

Simply list these groupings in your prep form so that I can remind you to gather them during this time.

 

 

Photo Booth

 

A photo booth is a perfect way to capture your guests in a fun way.  Most guests love jumping into a photo booth with their significant other or group of friends.  Just as much as they do not like gathering for that awkward “table shot”. 

I highly recommend investing in this as a part of your wedding day. 

If you aren’t able to, the best time for your photographer to get candid images is over cocktail hour.  This means, hiring as second shooter to ensure candid images are taken during that portion of the day.      

 

 

 

Wedding Reception Photography at TPC Sawgrass in Ponte Vedra, Florida. Removing of the garter. | Debra Eby Photography Co.

Bouquet & Garter Toss

 

Whenever there is fast movement with low lighting, even the best camera equipment can struggle a bit.  This is why I usually recommend that my couples “fake throw” first to make sure I get that image.  That way I can focus my energy on “the catch”. 

 

 

 

Dance Floor

Wedding Reception Dancing with the bride and groom at TPC Sawgrass in Ponte Vedra, Florida. | Debra Eby Photography Co.

Time to put those gorgeous stilettos to work on the dance floor. 

Okay, more realistically, it's a great idea to use those bridal flip-flops. 

My wide angle lens will get right in the action.  I shoot fast and furious.  Then, I back away for a bit.  Repeat.  I want to give guests their space while still documenting all the fun.  

Tip: to look amazing in dancing pictures, grab a friend, pause and smile mid-move.  A little love to the camera goes a long way towards making your dance moves look super fab. 

 

 

Grand Exit

It is now time for your great escape.  While it is sad that your celebration has come to an end, the marriage journey is just beginning.  That is worth some serious honeymoon celebration.

Once again, any time there is fast movement and low lighting, that camera equipment is working extra hard.  Whatever type of exit you are making, take time to pause for a kiss, maybe even two.  Those images are always the prettiest. 

Bride and Groom exit on their wedding night. An estate wedding in central Florida. | Debra Eby Photography Co.

 

 

Follow-Up

Each photographer has a different post-wedding workflow.  Be sure to chat about that before your exit so that you know when you can expect your sneak peek. 

You can read all about my post-wedding workflow, right here.

On a wedding day, something is bound to go wrong.  Keep moving forward, dancing to the music.  It is all about embracing your day and any unexpected surprises.  It's all good practice for the marriage journey ahead.  

Make spontaneous dancing  a part of your newlywed life.  The best is barefoot on the family room floor.  

Then, if your dance party multiplies, embrace every un-choreographed moment.

xoxo Lovelies

Finding Your Match - Wedding Photography

I sat at an antique dining room table.  Stacks of dusty ring bound photo albums piled on the table.  Sunlight poured into the room through creamy curtains.  Boxes and knick-knacks crowded the room, making it feel stuffy.  Prints hung on the wall of brides from what appeared to be the 1980’s.  Big bangs, shoulder padded gowns with lace and veiling that swallowed up a bride in tulle. 

I shifted awkwardly in my seat while the sweet older man talked to me about his wedding photography services.  His wife was in the background.  The price was very reasonable, but…was I going to look like a 1980’s bride in his pictures?

It was too much of a risk.  My gut I knew we would not be the right client and photographer match. 

Even though it was obvious, I didn’t know what to say to make a graceful exit.  I said the only thing I could think of, “Thank you, I will definitely be thinking about it.  I appreciate your time.” 

Of course, I didn’t need to think about it.  The answer was very obvious that I was not the right client for him nor was he the right photographer for me.  I swallowed feelings of guilt as I moved on to the only other option in my county. 

It was the fall of 2005 and I was planning my wedding in a small town in Florida.  Options were very limited and the internet was just becoming a medium for connecting businesses with clients.  Most of the local businesses did not have websites yet. 

It was the peak of selective color (you know, where the bouquet is in color and everything else in black and white) and digital photography was just making its debut. 

My options seemed limited with weak online presence.  The work was more time-intensive on the phone and with in-person interviews. 

Today, brides face a different challenge.  There are too many options, thousands of digital portfolios to look through, ascertaining quality, personality, and consistency.

Your wedding photographer is with you more than anyone else on your wedding day.  Make sure you enjoy their presence.  Your photographer also interfaces with those most special in your life.  How will he or she treat your grandmother, your besties, and those few awkward guests who may add a little drama?  Make sure your photographer has strong communication skills and adds a lovely presence to your day.    

Want to know more secrets to finding your match?  Keep reading!

1. Understand Your Couple Identity

The better you understand who you are and the kind of wedding you are creating, the better you will be able to choose your vendors.   This includes:

  • Personality: are you the classic couple, stylish, fun-loving, sporty, beachy, adventurous, wanderlusting, small-town, big city, timeless, modern, vintage. 
  • Your dream wedding vibe?  Romantic, rustic, opulent, classic, outdoorsy, boho, etc.
  • Photography Style?  Dark and moody, photojournalistic, light and romantic, classic, fun, vibrant, natural, or dramatic.
  • Not sure?  Consider your favorite dates, hobbies, even look in your closet, think about what your dream house would look like.  All of those are clues.

 

2. Look For Work That Speaks to You

Use the search engine tool that is ideal for you.  This will help you narrow the playing field.

  • Pinterest – This is a fabulous tool for helping you find your favorite style.  Are you drawn to natural light, off camera flash, cuddly posing, dramatic posing, etc.
  • Instagram - I highly recommend Instagram and searching for hashtags.  Search for city-specific locations as well as your venue.  Instagram connects you with photographers who are showcasing recent work and tend to be more style-savvy. 
  • Google – This will help you only if you are willing to dig a little deeper.  Go past “page 1” and also do specific searches like, “Jacksonville Fine Art Wedding Photographer” or “Tampa Photojournalist Wedding Photographer” that will help you narrow your field. 
  • Blogs – Wedding blogs like Style Me Pretty will feature fabulous photographers in your specific geographic area.  Look beyond their “Little Black Book” and do a geographic search of your area or venue. 

 

 

3. Study Websites with Intent

Once you have your top photographers lined up.  Search their websites like an expert.  Here are a few ways to do that:

  • Mechanics – Does this photographer have quality skills?  Is the picture blurry in the right places?  Is the photographer using space well?  Does the posing feel awkward?  Is the subject properly lit?  Is the editing matching the mood?  Does the skin tone look natural?  If you aren’t sure, pick up a copy of Martha Stewart Weddings Magazine.  Look at the real weddings section.  Those photographers are the highest standard of quality.  Even if it isn’t your style, the mechanics are there.
  • Consistency – Does this photographer have a distinct style and do they stay true to that style throughout all of the images?  Remember, this is our best work that we are putting on the website. 
  • About Page – Really read the words they use to see if you could be compatible.  Scroll past the parts where they love photography (hopefully that’s a given).  Look for personality-specific adjectives.  Words like, “goofy, friendly, reflective, fun-loving, adventurous” will all tell you a part of their story.  See if there’s anything that connects you with who they are.
  • View Everything – If you are considering a photographer, read every bit of copy on all of their pages.   Look at every image they post.  It will reveal more of the personality and level of skill this photographer has to offer.
  • Reviews - Pour over any reviews out there.  If there is consistent negative trend in one area, then you can expect that area to be lacking.  As with any reviews, I always look for patterns.  One outlier's negative feedback that contradicts the other abundant positive feedback would not give me alarm.  
  • Ask Advice - Ask for a girlfriend or someone who you trust for outside input on your candidates.  

 

4. Ask Questions

Once you’ve narrowed your search (hopefully now to no more than 2-3 photographers), move forward with any questions you may want to ask of them. 

  • Date – You must first see if they are even available on your wedding date.  Bookings take place more than a year in advance.  If your ideal photographer is not available, definitely ask for a referral.  They are in the industry and will have the very best suggestions.
  • Budget – This is the time to start inquiring about their collections and all that is included in their offerings.  Some photographers prefer to meet prior to revealing this.  As long as you have an idea of their starting point, that will prevent both parties from wasting time.
  • Full Gallery – This is also the time to respectfully ask to see (at minimum) one full wedding.  This is the #1 advice that I give all couples.  You need to see how the photographer captures candids, family portraits, dancing, and poor lighting.  These are not usually showcased on our websites. 
  • FAQ – You can see a list of other questions that I am asked, on occasion, in my FAQ section of this blog.  You do not have to ask these questions, but they are here in case you feel like you need a few more intelligent questions to ask in your dialogue. 

 

 

5. Set Up A Skype, Facetime, or Coffee Date

Once you feel confident with moving forward, set up a time to actually see the photographer. 

  • Coffee Date – When possible, meet in person.  This is a perfect time to view any of their products, including albums.  Most importantly, you can feel their demeanor.  If there is awkwardness or just uneasiness that you are feeling, don’t move forward.  This person will be at your side the entire wedding day.  You need to feel 100% confident that they will add beauty to your day in every way. 
  • Skype or Facetime – When distance separates your, or even schedule differences, simply use the wonder of modern technology to connect.  It’s not the first choice, but it is important.  This allows you to see the general demeanor and people skills of your candidate.  Sometimes there is a disconnect between their work and real life personality.

 

6. Decision

Don't delay your decision.  Go for it.  

For those you do not hire (especially if you have met, in person), please send a kind little note.  It is inevitable that you are going to find professionals who are not the right fit.  That’s okay.  We are used to that.  Most of us would far rather hear that from you than move forward only to find out later that we are not compatible.  Your happiness is priority.  

  • Rejection E-mail: send a simple, and kind, e-mail saying, “While we so appreciate you taking the time to share your work with us, we have chosen to go in a different direction."  It’s that easy.
  • Acceptance E-mail: secure your favorite choice immediately.  There may be simultaneous inquiries.  Priority goes to the couple who officially books with the retainer payment and contract signed.  

 

 

All the best on your search to finding your perfect wedding photographer match!

 

xoxo